E-invoicing ERP integration platform
SphereComply
Available for DemonstrationOne platform connecting your ERP environment to UAE e-invoicing: controlled, auditable and ERP-neutral.
UAE e-invoicing ERP integration
- Outbound
- Inbound
- Validation
- Approval
- Transmission
- Audit evidence
Product Overview
Preparing for UAE e-invoicing involves more than generating an XML file. Businesses need to manage data mapping, validation, approvals, corrections, transmission, incoming invoices and audit evidence across their existing systems.
SphereComply provides a central, ERP-neutral integration and control layer between ERP systems and the ASP, applying one consistent, auditable process that can extend across further ERP systems as the environment grows.
Business Challenges Addressed
- 01Different ERP systems requiring consistent compliance handling
- 02Compliance logic being repeated across multiple systems
- 03Fragmented invoice validation and approval processes
- 04Difficulty reconstructing invoice history
Key Capabilities
Invoice Lifecycle Processing
- Outbound accounts-receivable invoice lifecycle, including manual invoice entry for business units outside the ERP
- Inbound accounts-payable invoice lifecycle
- PINT AE UBL XML generation and validation
Integrity and Audit Control
- Hash-verified document integrity
- Immutable append-only audit history
Approval Governance
- Configurable threshold-based approval routing
- Dual-approval controls
Access and Tenancy Control
- Role-based access control
- Segregation of duties
- Multi-tenant architecture
How It Works
Outbound Invoices
Step 1
Invoice created
SphereComply supports outbound invoices received from connected ERP systems as well as invoices created manually by authorised users. This supports business units that do not generate every invoice through the organisation's main ERP.
Step 2
Data mapped
Invoice data is mapped into the controlled invoice model.
Step 3
Invoice validated
The invoice is validated against applicable PINT AE rules.
Step 4
Approval applied
Approval is applied according to configured value thresholds.
Step 5
Invoice transmitted
The approved invoice is transmitted through the ASP.
Inbound Invoices
Step 1
Invoice received
An inbound invoice is received through the ASP.
Step 2
Invoice validated
The received invoice is validated.
Step 3
Review applied
Review or approval is applied according to configured rules.
Step 4
Invoice posted
The invoice is posted, or returned, to the connected ERP.
Users and Access Control
Access follows defined roles, with segregation of duties enforced between preparation, approval and administration.
Administrator
Configures the platform, ERP adapters, approval rules and tenant setup within SphereComply.
AR / AP Clerk
Prepares and reviews outbound and inbound invoice data within the controlled workflow.
Finance Manager
Reviews and approves invoices routed for approval according to configured value thresholds.
Compliance Officer
Reviews invoice history, audit evidence and control records for compliance and audit purposes.
Who It Is For
- Finance and tax teams preparing for UAE e-invoicing
- Organisations operating more than one ERP system
- Business groups managing multiple companies or business units
- Organisations needing consistent invoice governance across connected units
Business Outcomes
Consistent compliance control
Apply one governed e-invoicing process across connected ERP systems and business units.
Reduced ERP customisation
Keep shared mapping, validation, workflow and audit controls within the integration layer instead of rebuilding them separately in every ERP.
Better invoice visibility
Give authorised finance and compliance teams better visibility across invoice stages, exceptions and approval status.
Stronger audit readiness
Maintain a reconstructable history of invoice actions, document versions and corrections, supporting preparation for compliance review and audit inspection.
Engagement Approach
An indicative engagement approach, not a guaranteed implementation plan. Actual scope, sequencing and timing are confirmed during the requirements discussion.
- 01
Understand the ERP landscape
Review the connected ERP systems and business units in scope.
- 02
Review invoice data and workflows
Review existing outbound and inbound invoice processes and data.
- 03
Configure mapping and validation
Configure data mapping and PINT AE validation rules.
- 04
Establish approval controls
Configure approval thresholds and dual-approval requirements.
- 05
Connect the ASP
Connect SphereComply to the organisation's ASP.
Use-Case Scenarios
Illustrative Scenario
Multiple companies using different systems
A business group operates several companies using different ERP systems. SphereComply provides a common integration and control process while ERP-specific adapters manage system connectivity.
Illustrative Scenario
Central finance approval
Invoices created by different business units require approval based on transaction value. SphereComply applies configured approval thresholds and dual-approval rules before transmission.
Illustrative Scenario
Manual invoice entry for disconnected business units
A business unit does not issue invoices through the main ERP. An authorised user creates the outbound invoice directly in SphereComply, which applies the same validation and approval controls as ERP-originated invoices.
Illustrative Scenario
Incoming invoice processing
The accounts-payable team receives structured electronic invoices. SphereComply validates the documents and manages the controlled flow before information is posted to the ERP.
Product Boundary
- SphereComply is an integration and control layer connecting ERP systems with the organisation's ASP.
- SphereComply is not an ERP.
- SphereComply is not an ASP.
- SphereComply does not replace the ASP.
Frequently Asked Questions
Can SphereComply support more than one ERP?
It is designed around an ERP-neutral adapter model. Actual connectivity depends on the available adapter or agreed integration scope.
Does SphereComply support incoming and outgoing invoices?
Yes. SphereComply is designed to manage outbound accounts-receivable and inbound accounts-payable e-invoice processes.
Can SphereComply invoice approvals be configured?
Yes. Approval routing can be configured using defined transaction-value thresholds and approval requirements.
Can SphereComply support several companies?
The platform is designed using a multi-tenant architecture intended to support multiple companies or business units with controlled separation.
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